2015-08-20 - 21256 - Spec - ASN Pro-Forma Invoice mailing issue - (Dan B by 2015-09-30) #ABAPFORMS #JapanSD #invoices #JapanABAP

SPECIFICATIONS

21256-Spec- ASN/Pro-Forma Invoice mailing issue


Purpose

Currently Japan are printing out Pro-forma invoice and attach to send to COD customer as their customer want to know the delivery date & price for each item. Human error will occur.

Fix ASN delivery date texting & develop to output and send Pro-Forma Invoice out together with ASN

Admin Info

Purpose
 Form for proforma invoice and Ship.not form changes.
Requested By
 Daniel Brennan
Spec Created By
 Deepak Yasam
Spec Created Date
 08/24/2015
Spec QA by
 Surya Basa
Objects
 ZSF_SHIPING_NOTICE_JP
Document Status
 Completed


Estimates


Sl.No
 Activity
 Estimation in Hours
 Estimation in Hours
1
 Research
 00
2
 Documentation
 04
3
 Development/ Config
 12
4
 Unit test in DEV
 04
5
 Unit test in QUA
 00
6
 Other activity


TOTAL
 20

References

Prior Tickets

[Provide links of prior associated Spec / Break Fix BOSS document(s)]


Documents

[Attach any document(s) received for the requirement(s)]




Spec Changes

[List the changes made to program after the approval of the original requirement along with the Date on which the change request was received and the name of the initiator]

Sl.
 Change Details
 Requested By
 Requested On
 Notes if any
1
 Add RDD,Unit price,total price fields for Japan Shipping Notification Form
 Daniel Brennan
 08/31/2015
2
 Include tax, freight, and COD charges in the Total price subtotal for Japan Ship.Not.form
 Daniel Brennan
 09/09/2015
3
 Change the total price field in the Japan Shipping Notification Form
 Daniel Brennan
 09/17/2015
4
 Add subtotals similar to proforma to japan shipping not .form
 Daniel Brennnan
 10/12/2015





Functional Requirement

Purpose/WHY:


The Japan team would like to start automatically emailing the invoice output for the proforma invoice to the customers. So NEC wants below changes in the Smartform.
  1. Allow form to be emailed based on condition records
  2. Add requested delivery date from sales order to header information (under the current delivery date line)
  3. Add a title at the top of the form (similar to the existing output - ex. "Proforma Invoice 91473262")

Below translations required to update in the smartform are;
  1. The title of the proforma for Japan should be 仮請求書
  2. The requested delivery date label will be 納品日


In Scope:
Above changes are required for Japan sales org only for ZRDJ output (Email).

Out of Scope:

Other sales org and other outputs are not considered under the above change.

Solution Summary

1.Required to update the existing smartform - ZLB_BIL_INVOICE_JP_WO_DUPLEX assigned with ZRDJ output, Medium- External send, under application - V3.
Below are the changes required to update in the above mentioned smartform:

2. Below changes should be made for the japan Ship.not form(ZJSN).

3. Include tax, freight, and COD charges in the Total price subtotal.

4. Changed the total price field in the Japan Shipping Notification Form.

5 . Add subtotals similar to proforma to japan shipping not .form



Test Plan

[List test scenarios/cases to be executed here]
Test ID
 Test Scenario
 Expected Results
SD001
 Create a customer invoice (F2)

SA- 3200/10/00
 Output form ZRDJ should trigger successfully and there should have no new changes mentioned above.
SD002
 Create a credit memo (G2)

SA-3200/10/00
 Output form ZRDJ should trigger successfully and there should have no new changes mentioned above.
SD003
 Maintain condition record for ZRDJ output (Email) with key combo-
Sales org./Bill. type/Payer.

Create proforma invoice (F8)

SA-3200/10/00
 Output form ZRDJ should trigger successfully and new changes should

Shipping Not.form changes: -1
Test ID
 Test Scenario
 Expected Results
SD001
 Create a ZOR SO in 3200,10,00 Sales area and corresponding delivery.Issue ZJSN email output.
 The output form should have req.del date at header,unit price at item level and total price at subtotals.
SD002
 Create a ZRAW SO in 3200,10,00 Sales area and corresponding ZRLF delivery.Issue ZJSN email output.
 The output form should have req.del date at header,unit price at item level and total price at subtotals.

Shipping Not.form changes - 2 :
Test ID
 Test Scenario
 Expected Results
SD001
 Create a ZOR SO in 3200,10,00 Sales area and corresponding delivery.Issue ZJSN email output.
 The output form should have total price at subtotals with tax, freight, and COD charges included in it.
SD002
 Create a ZRAW SO in 3200,10,00 Sales area and corresponding ZRLF delivery.Issue ZJSN email output.
 The output form should have total price at subtotals with tax, freight, and COD charges included in it.

Solution Details

1.Changes are made in the smartform ZLB_BIL_INVOICE_JP_WO_DUPLEX which is assigned with ZRDJ output type.
2.The Requested Delivery date (RDD) field is added in the form and date is taken from the Sales order header data.
3.Changed the title with the new translation in the form.
4.Changes are made in the Shiping notification form with output type ZJSN.
5.The Unit price at item level,total price at the subtotals have been added in the form ZSF_SHIPING_NOTICE_JP.
6. Changed the total price field in the Japan Shipping Notification Form.
7 . Add subtotals similar to proforma to japan shipping not .form

Note - The changes made for proforma invoice in smartform ZLB_BIL_INVOICE_JP_WO_DUPLEX are reverted back as NE recommended to use Shipping notification form for proforma also.

Issues

[List Issues / Bugs identified in configuration or development]